Mar 23, 2017 - Creating an email signature in Outlook 2011 for Mac. Open up your Outlook 2011 email client and select Outlook from the menu. Click on Preferences. Next, click on the Signatures icon to continue. From the Signatures screen, select the + icon in the lower left hand corner of the screen.
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Create personalized signatures to attach to your outgoing email messages in Microsoft Outlook 2011 for Mac. Include a personalized message, your favorite quote, your company name and website, or your professional contact information. Outlook 2011 supports text and HTML signatures. You can also create a different default signature for each account you manage in the Outlook application.
1.Open Outlook 2011 on the Mac, then click the “Outlook” icon to open the application menu.
3.Click the “+” icon to open a New Signature form.
4.Click the “Untitled” field, then type a name for the signature.
5.Click the check box next to the new signature in the left panel to enable it.
6.Compose your signature in the right panel. Use the formatting tools to change the font size, style and color.
7.Click the “Default Signatures” button, then click the new signature in the Default Signatures dialog box. Click the account with which to use the new signature in the left panel.
8.Click “OK” to make the new signature the default.
9.Create and send a new email message from Outlook. Your default signature is automatically attached to the message.
Tip
- Create your signature in Word to insert pictures, add effects and create rich HTML blocks. Copy and paste the signature in the Signature box in Outlook. It pastes as HTML code.
Warning
- For recipients whose email clients are configured to only accept text and not HTML, your HTML signature and all images will be delivered as attachments to the message.
References (1)
![Add Signature In Outlook For Mac Add Signature In Outlook For Mac](http://mydesignpad.com/wp-content/uploads/2012/10/testing-new-signature.jpg)
About the Author
Randall Blackburn has worked for several Fortune 1000 companies as a technical writer over the past seven years. He has produced a wide variety of technical documentation, including detailed programming specifications and research papers. Randall has also acquired several years' experience writing web content. Randall lives and works in Austin, TX.
Photo Credits
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Choose Citation Style
Blackburn, Randall. 'How to Attach Your Signature in Outlook 2011.' Small Business - Chron.com, http://smallbusiness.chron.com/attach-signature-outlook-2011-76301.html. Accessed 22 November 2019.
Blackburn, Randall. (n.d.). How to Attach Your Signature in Outlook 2011. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/attach-signature-outlook-2011-76301.html
Blackburn, Randall. 'How to Attach Your Signature in Outlook 2011' accessed November 22, 2019. http://smallbusiness.chron.com/attach-signature-outlook-2011-76301.html
Note: Depending on which text editor you're pasting into, you might have to add the italics to the site name.
Outlook Windows
- Choose File | Options | Mail and then click on the Signatures button.
- Click the New button on the Signatures and Stationery window.
- Enter a name for your new signature (e.g., 'invite') and click OK.
- Enter any text in the Edit signature text box that will not change. You may also change the message font and style if you would like. Note: You must set default signatures for new messages and replies/forwards
- Click the OK button to return to the Options menu.
- Click the OK button to close the Options menu.
Outlook Mac
- Click Outlook (on the upper left) | Preferences | Signatures
- Click the '+' at the bottom left of the screen to add a new signature
- The window on the right side of the screen will now be active and you can draft the signature
OWA
- Click Settings (gear icon)
- Choose Mail
- Choose Layout | Email Signature
- Type the text of the signature and select 'Automatically include my signature in messages I compose'
- Select 'Automatically include my signature on messages I forward or reply to' if you wish to choose that option.
- Click Save.
NOTE: OWA only allows one signature
Creating From an Existing Message
- Open the message and choose Select | Select All in the Editing section
- Right click on the highlighted text and select Copy
- Follow Steps 1-6 above.
- In Step 4 instead of typing in the message text, right click in the Edit signature text box and choose Paste.
- Continue with Step 5 above.
Outlook Windows
- Create a new message or reply to an existing message.
- Click down arrow of Signature icon
- Select the signature you wish to use
- Click the Send button.
Outlook Mac
- Create a new message or reply to an existing message.
- Click the Signature dropdown icon that is to the right of the picture icon on the taskbar.
- Choose which signature you wish to send
- Click the Send button.
OWA
If you didn't select 'Automatically include my signature in messages I send' when you created the signature, do the following:
- Create a new message or reply to an existing message.
- Click the ... icon and select Insert signature
- Click the Send button.
Outlook Windows
- Select File | Options | Mail and then click on the Signatures button.
- Select the signature file you want to modify.
- Make any changes in the Edit signature text box and then click the OK button.
- Click on the OK button.
Outlook Mac
- Click Outlook (on the upper left) | Preferences | Signatures
- Highlight the signature you wish to modify by clicking on it
- You can now edit the signature by typing in the window on the right side of the screen
OWA
- Click Settings (gear icon)
- Choose Mail
- Choose Layout | Email Signature
- Edit the text of the signature.
- Click Save.
Outlook Windows
- Select File | Options | Mail and then click on the Signatures button.
- Select the signature file you want to delete, and click the Delete button.
- When prompted 'Are you sure you want to delete the selected signature? All e-mail accounts using the signature will no longer have a signature'. click the Yes button.
- Click the OK button.
- Click the OK button.
Outlook Mac
- Click Outlook (on the upper left) | Preferences | Signatures
- Highlight the signature you wish to delete by clicking on it
- Click the '-' at the bottom left of the screen to delete the signature
OWA
- Click Settings (gear icon)
- Choose Mail
- Choose Layout | Email Signature
- Deselect 'Automatically include my signature on new messages I compose'
- Deselect 'Automatically include my signature on messages I forward or reply to'
- Delete the text in the signature box
- Click Save.